Extend your Print MIS
Additional workflow modules for purchasing, stock control and order processing — improving visibility and operational efficiency.
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Build More Connected Print Operations
Extend functionality across purchasing, stock control and production workflows
Extend modules help print businesses adapt their MIS platform as operational requirements evolve. Integrated with Optimus Core, dash and Automate, they support more connected processes, greater visibility and improved workflow control.
PO Invoice Reconciliation
Automatically match purchase invoices against purchase orders and goods receipts.
Purchase Order Invoice Reconciliation validates supplier invoices against purchase orders and goods receipts raised within Optimus Core, helping ensure costs, quantities and values remain accurate before processing.
If invoice values or quantities differ from the original receipt or purchase order, the system highlights discrepancies automatically, allowing issues to be identified and resolved quickly.
Only approved invoices can progress to the accounting system, helping maintain accurate job costing, margin visibility and financial control across the business.
Reports of goods received without associated invoices provide additional visibility for accrual management and month-end financial reporting.
Proof of Delivery Android app
Snap. Sign. Send. Complete – Anywhere.
The New POD – Proof of Delivery app transforms how deliveries are confirmed and recorded in Optimus. Designed for delivery drivers, this simple Android application seamlessly connects to your Optimus MIS system – bringing instant, digital proof of every in-house delivery right to your fingertips.
Instant Confirmation: Capture electronic signatures, names, and up to five photographic proofs per delivery.
Seamless Integration: Automatically updates Optimus, marking delivery notes as complete in real time.
Reliable Offline Mode: Continue capturing delivery details even without network access – data syncs automatically when back online.
Simple Setup: Install the Android app and connect securely to your Optimus server.
Smart Workflow: Delivery notes marked as ‘Despatched’ in Optimus appear automatically in the driver’s list.
Multi driver support: Easily add as many drivers and devices as your operation requires – no limits.
Deliver with confidence – every time, on time, in full.
Purchase Order Approvals
Control purchasing authority through structured approval workflows.
Purchase Order Approvals enables businesses to define clear approval processes for purchasing activity, helping control spending across suppliers, product categories and departments.
Approval limits can be assigned to specific users, ensuring purchase orders are only raised or approved by authorised personnel. Orders outside permitted limits can be automatically restricted, helping prevent uncontrolled purchasing and improving financial management.
Users can instantly see whether approval is required and identify who is authorised to progress the order. Automated notifications and email alerts help approvals move quickly through the workflow, reducing delays in ordering materials and services.
Throughout the approval process, all stakeholders have clear visibility of approval status, supporting better purchasing control, operational transparency and production planning.
Sales Order Processing
Manage customer orders efficiently from order entry through to despatch and invoicing.
Sales Order Processing provides complete control over customer orders for all saleable stock items, whether products are manufactured in-house or supplied as finished goods for re-sale.
Seamless integration with Stock & Inventory Management and Job Tracking ensures accurate visibility across order status, stock availability, production progress and fulfilment activity — helping maximise operational, production and purchasing efficiency.
The module supports controlled handling of customer call-offs, bill-and-hold stock, batch invoice generation and flexible pricing structures including contract pricing, break-point pricing and special pricing agreements.
Pick lists, packing lists and delivery notes are generated automatically, identifying required goods and stock locations to streamline fulfilment and despatch processes.
Once delivered, orders can progress directly to invoicing using existing sales order data, eliminating duplicate data entry, reducing administration and improving invoicing accuracy.
MSM - Mobile Stock Manager
Manage warehouse movements and stock transactions in real time from the shop floor.
MSM – Mobile Stock Manager is a web-based mobile application designed to simplify warehouse and stock handling activities directly from the shop floor.
Users can receive, move, pick and issue pallets, reels and stock items in real time using barcode scanning, improving speed, accuracy and operational visibility across warehouse processes.
The system provides accurate tracking of quantities, locations and stock movements for raw materials, work in progress and finished goods, helping maintain reliable inventory data throughout production and fulfilment workflows.
Integrated directly with Optimus Stock & Inventory Management, MSM reduces manual data entry, improves stock accuracy and supports more efficient warehouse operations across the business.
Extend Your Print MIS Capability
Discover how Optimus Extend modules help print businesses improve workflow visibility, automate manual processes and connect operational systems across production, purchasing, stock control and fulfilment.
Speak to OptimusSee Extend in Action
Lbox (MIS & Website Integration)
As a unique company, providing a bespoke and distinctly different offering for their customers; lbox communications sought an MIS partner that could match their ambition. Read about their successful journey that was undertaken and how they achieved a year one return on investment by replacing error-prone Excel spreadsheets, eliminating manual processes and introducing structured, automated workflows.
Silber Druck (MIS & Workflow)
See how Silber Druck's company-wide digitalisation investment with Koenig & Bauer Workflow Solutions transformed all business processes. Taking a holistic approach incorporating an investment in an Optimus dash MIS, LogoTronic MES and Job Optimiser APS software, all combined to integrate the value chain seamlessly. Find out how this new cohesive Workflow brought the efficiency, scale and change that was sought.
Thirst Creative (MIS & Web to Print)
Discover how Thirst Creative, a progressive and agile London-based agency with over 20 years of experience, revolutionised its operations by integrating their XMPie Web2Print system with an Optimus MIS. Through automation, scalability, and seamless workflows, they doubled productivity, enhanced customer service, and positioned themselves to compete with industry leaders. Click below to fully explore their journey.
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